Manage Client Retainers with Ease
Manage fixed-fee service agreements with flexibility and control. Create retainers for a defined period of up to one year, bundle multiple services, configure billing cycles and track tasks, invoices, payments and outstanding amounts from one dashboard.
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A retainer lets you bundle multiple services for a client under a fixed total amount for a defined period. Instead of managing each service agreement separately, organize services and billing details together in Practive.
For example, a CA firm can include GSTR-1, GSTR-3B, Accounting, TDS, Tax Audit and Income Tax Filing under a single client retainer.
Group multiple services under one retainer with a predefined total amount for the selected period.
Configure billing based on your client agreements with flexible frequencies, including Monthly, Quarterly, Half-Yearly, Yearly, One-Time, and Non-Billable.
Enable or disable automatic renewal based on your agreement. Use auto-renewal to continue eligible retainers beyond their current period.
Track billing status individually. View assigned services, task status, invoice history, paid amounts and outstanding amounts from the Retainer Dashboard.
Configure retainer billing settings to reduce repetitive invoice creation.
Once automatic invoicing is enabled and the required settings are configured, invoices are generated according to the selected billing settings.
Save frequently used service and billing configurations as Retainer Templates.
A template lets you predefine services and billing settings. When creating a new retainer, select the relevant template to populate the configured details automatically.
Use templates to save setup time and maintain consistency when creating similar service agreements for multiple clients.
Open any retainer from the Retainer section to review its details and current status.
The Retainer Dashboard provides access to:
You can also update services or change the retainer period when required.
Export your retainer list to an Excel file for further review, record-keeping and analysis.
Access the export option from the Retainer menu using the three-dot menu, then select Export.
Suppose a CA firm creates a retainer for A One Toys for FY 2025–26.
Included services: GSTR-1, GSTR-3B, Accounting, TDS, Tax Audit and Income Tax Filing
Total retainer amount: ₹1,80,000
Billing frequency: Monthly
If the total amount is divided equally across 12 monthly billing periods, the monthly invoice amount is ₹15,000.
From the Retainer Dashboard, the firm can review task status, generated invoices, paid amounts and outstanding amounts.
Group multiple services under one fixed-fee retainer.
Configure billing frequency, billing mode and billing dates according to your agreement.
Use automatic invoice generation and Retainer Templates to simplify routine processes.
Review service-level task status alongside invoice history and payment information.
Enable or disable auto-renewal based on your client engagement requirements.
Practive reports bring together information from different areas of your practice management workflow.
Associate retainers with the relevant clients.
Track tasks associated with retainer services.
Manage invoices, receipts and outstanding amounts.
Access relevant financial and task reports.
A retainer is a bundled service agreement in which multiple services are offered to a client for a fixed total amount over a defined period.
Available options include Monthly, Quarterly, Half-Yearly, Yearly, One-Time and Non-Billable.
Yes. You can enable automatic invoice generation and configure the relevant billing settings.
A Retainer Template stores predefined services and billing settings that can be reused when creating a new retainer.
Yes. The Retainer Dashboard provides access to assigned services, task status, invoice history, paid amounts and outstanding amounts.
Yes. You can enable or disable the automatic renewal setting when configuring a retainer.
Yes. You can export the retainer list to Excel from the Retainer menu.
Organize service agreements, configure billing, automate invoices and track client retainer activity from one place.
